When using Biblioscape in a departmental environment, users may need to apply rules about how references are entered and organized. Each organization may have different needs, so the workflow of references collection could be very different. You are welcome to join the discussion and tell us how Biblioscape is used in your organization. Here are some techniques that may be used in a multi-user environment.
New references folder
If your organization wants to have control over which folder a new reference should go to, you can create folder called "new references" or "to be reviewed" and ask all users to add or import new references to this folder. The person in control can then review new references added and move them to appropriate folders. Since a reference can only reside in one folder, this will give user a sense of location.
Contolled tags and individual tags
Since references can be tagged by many category terms by different users, this could lead to confusion in a multi-user environment. To solve this problem, you can create two categories folders, one called "Controlled categories" and the other "Individual categories". Under "Controlled categories" folder, the person in charge can organized a set of categories that are well thought out, discussed and aggreed upon by all users. When a new reference is added, user should first pick terms from this categories folder to classify the new records. Under the folder "Individual categories", there should be a list of user names at the top level. Under each user name, that user can keep all his/her terms in a tree structure. These category terms don't have to be formal and well thought out. They can be anything come to that user's mind that fit current needs. These ad hoc category terms should be maintained by the user who own them only.