In Biblioscape, all records are stored in folders. A folder may contain many records, but a record can only be in one folder. Folders can be named and organized for different purposes. For example, references are usually collected for a specific project, task, topic, or interest, so it is only natural to organize them this way. Biblioscape allows you to organize your references into different folders. When you add a new reference, it is put into the currently opened folder. Folders are the easiest way to get your references organized. You can create sub-folders, rearrange the folder tree by drag and drop, rename a folder, etc. There are also other ways to organize references such as search folders, and categories. Click here to see the difference between folders and categories.
Create a folder
To create a new folder, click the menu command “File | Folder | New Folder”. You can also create a folder with the right mouse button. First select a folder where you want to create a new folder at the same level. Click the right mouse button to bring up a popup menu, and click "New Folder". The folder properties window will be shown. First enter your folder name. By default the folder type is set according to the last selected folder. You can change the type now. However, once a folder is created, you can no longer change its type. A references folder can only contain reference records; it cannot contain records from other modules (e.g. notes or tasks). You can add a short description about your folder if needed. A folder can also be marked with a color flag. If the box "Web post hide" is checked, none of the records under this folder will be shown on the Web when your database is published on the Web using BiblioWeb.
To create a child folder, first select the folder where the new child folder will be created under. Click the menu command “File | Folder | New Child Folder”. You can also create a child folder with the right mouse button. First select a folder where the new child folder will be created. Click the right mouse button to bring up a popup menu, click "New Child Folder".
Delete a folder
On the folder view, select the folder you want to delete, then click the menu command “File | Folder | Delete Folder”. If the folder is not empty, Biblioscape will ask you if you want to delete all the records under that folder. If you answer “Yes”, all the records under that folder will be moved into the Recycle Bin. The folder itself will not be put into the recycle bin. It will be permanently deleted.
Rename a folder
To rename an existing folder, select the folder you want to rename, and click the menu command “File | Folder | Rename Folder”. The selected folder’s name will be changed into edit mode; you can then type in the new name and press the Enter key. You can also click the folder twice to change it into the edit mode, then edit the folder name and press the Enter key.
Change folder properties
The folder properties window can be brought up by selecting the menu command "File | Folder | Folder Properties". Or you can select a folder, click the right mouse button and select "Properties". You can then make changes and click the OK button to save.
Move records into a folder
First, you can only move records to a folder of the same module. For example, you can only move tasks records to a tasks folder. Select the records you want to move, then drag and drop them to the folder of the same module.
Sort folders
By default, folders at the same level are sorted by their date of creation. This order of display can be changed by dragging and dropping while holding down the Alt key. If you drag record A on top of record B, A will become the child of B. But if you drag A to B while holding down the Alt Key, A will be moved above B in the same tree level. If you need to sort the folders in other than the default order, just click the column header. When folders are sorted, a check mark will be displayed in the column header. Clicking it again will reverse the alphabetical sorting. To remove the sorting, you can go to the menu command "File | Folder | Remove Sorting".
Move folder left to root level
You can select an folder item and drag it around, but it is not possible to move it to the root level in this way. To do this, go to the menu command "File | Folder | Move Folder Left".
Customize folder view
By default, only two columns (folder name and search folder icon) are displayed in the folder tree. If you want to display more columns, go to "File | Folder | Field Chooser...". Then drag and drop a column from the box to the folder tree. If you want to remove a column from the folder tree, just drag and drop it in the opposite direction.
Filter folders
Biblioscape comes with several filters you can apply to the folders view. Go to the menu command "File | Folder | Show Filter Pane". You can select the filter "References only" if you want to display references folders only. Click the Edit filters button if you want to define your own filter or edit an existing one. Click the cross icon button to hide the filter pane.
Select more than one folder
You can hold down the Ctrl key and select more than one folder of the same module. Biblioscape will retrieve all the records from selected folders. If you hold down the Alt key first, then hold down the Ctrl key and select more than one folder, Biblioscape will retrieve records that satisfy all the search conditions. This operation will yield 0 record if two regular folders are selected. If you select two search folders, or one search folder plus one regular folder, you can retrieve records that can satisfy both search conditions.