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The three main functions of Biblioscape references module are to collect references, manage them, and publish. Formatting citations and generating a bibliography are the key features for publishing. If you have never used bibliographic software before, you should read the introduction about generating a bibliography.

• Temporary citation vs formatted reference: If you want Biblioscape to generate citations and a reference list, you insert temporary citations in your document and let Biblioscape scan the manuscript once you've finished writing. You can, if you wish, directly copy and paste formatted references from Biblioscape into the manuscript. But there's a catch to this: bibliographic styles differ greatly from one publication to another. If you paste formatted references, the manuscript cannot easily be converted from one bibliographic style to another, so you'll need to make these changes manually. For example, some styles require authors' names to be formatted differently when a reference appears for the second time in a manuscript.
• Footnote citation vs in-text citation: In most cases, temporary citations are inserted as in-text citation. But for styles in the humanities, formatted references appear in footnotes or endnotes, so you need to insert temporary citations in footnotes. This is supported by Biblioscape. But you have to use an output style that starts with "*" in style name. For example, "*MLA (notes)".
• Copy vs shoot vs drag-and-drop: With Biblioscape, you can copy or shoot both temporary citations (Ctrl+T for copy and Shift+Ctrl+T for shoot) as well as formatted references (Ctrl+B for copy and Shift+Ctrl+B for shoot). To insert temporary citations by drag-and-drop, you have to use BiblioSidekick, which you can find in the folder "...\Biblioscape X\Tools\BiblioSidekick.exe".

Copy temporary citations

Select the record (i.e. the reference) you want to cite and go to the menu command "Edit | Copy Temporary". You can also press the shortcut key Ctrl+C or Ctrl+T. Go to your word processor and press Ctrl+V to paste it. If you need to cite more than one reference, select the references while holding down the Shift or Control key. Each reference will be separated by " / ". For example: [Smith, K. 1998 #323 / Bowen, P. 2001 #211 / Wyrick, S. 1995 #466].

Copy formatted references

Sometimes you may need to insert a fully formatted reference into the text of other programs without having to format an entire document. To copy fully formatted references, please follow the steps described below:

1. Select the reference(s) in your Biblioscape database.

2. Go to menu “Edit | Copy Formatted” (shortcut Ctrl+B) or click on the toolbar button “Copy Formatted”.

3. Switch to the other program and go to “Edit | Paste” or hit Ctrl+V to paste the formatted reference(s).

How the record is formatted depends on the style you selected in Biblioscape. You can use the combo box on the Biblioscape main window to change styles. To view how a record will be formatted, turn on the preview pane by going to “View | Preview Bar | Show”, and then choose “View | Preview Bar | Formatted Preview”.

Note: To insert the formatted reference into a footnote or endnote of your Word or WordPerfect document, please go to "Edit | Shoot | Shoot Bibliography to Footnote" or "Edit | Shoot | Shoot Bibliography to Endnote". Please choose your default word processor by going to "Tools | Options".

Shoot references from Biblioscape to Word or WordPerfect

Biblioscape can work with Microsoft Word or Corel WordPerfect by letting users transfer references directly into the active document without the need to copy and paste. There are several such menu commands listed under "Edit | Shoot". To let Biblioscape work with Word, please go to "Tools | Options". On the "General Display" tab, make sure "winword.exe" or its full path is listed under "Default word processor". To make Biblioscape shoot references to WordPerfect, please enter "wpwin.exe" or its full patch under the "Default word processor". Before using the "Edit | Shoot | ..." commends, please make sure the selected default word processor is running.

• Shoot Temporary: The temporary citation of selected records will be transfered to the active document at the cursor position. Temporary citations will be converted to formatted citations along with a bibliography generated at the end of document when you format the document with Biblioscape. If you don't want to use Biblioscape to format your manuscript, you can use the Word or WordPerfect built-in endnote and footnote feature to handle your citations. The following commands can be used in such cases.

• Shoot Formatted In-text Citation: The formatted citation of the selected record will be transfered to the active document. The command is only useful when the currently selected output style uses author-date for in-text citation. You can change the active output style by using the combo box on the main toolbar.

• Shoot Bibliography to Footnote: A new footnote will be added in your open document at the cursor position. The bibliography of the selected record will be inserted into the footnote. The bibliography will be generated according to the active output style selected on the main toolbar. You should use an output style with author-date format, otherwise another number will be added after the footnote sequence number. You can edit an output style by going to "Tools | Styles | Output Styles...".

• Shoot Bibliography toEndnote: A new endnote will be added in your open document at the cursor position. The bibliography of the selected record will be inserted into the endnote. The bibliography will be generated according to the active output style selected on the main toolbar. You should use an output style with author-date format, otherwise another number will be added after the endnote sequence number. You can edit an output style by going to "Tools | Styles | Output Styles...".

• Shoot Selected Text: In Biblioscape, you can select text in fields Abstract, Notes, or Document in the reference editor. Then use one of the Shoot commands listed above. Biblioscape will shoot the selected text, then do the other things accordingly. For example, if you selected some text in the Notes field, then go to "Edit | Shoot | Shoot Temporary". Biblioscape will shoot the selected notes and then create a temporary citation next to it. If you go to "Edit | Shoot | Shoot Bibliography to Footnote", Biblioscape will shoot the selected text, then create a footnote and fill the footnote with formatted bibliography of the current record accordingly to the output style selected.

Drag-and-drop temporary citation with BiblioSidekick

BiblioSidekick uses a small window to let users browse and search bibliographic records. BiblioSidekick window can be shown as "Always OnTop", so both your word processor and bibliographic records are displayed. You can just drag the reference you want to cite to the desired position in your document, and a citation tag is automatically added. You can then generate a formatted document with Biblioscape. We see this as a further advancement compared to "Cite While You Write"; we call it "Drag While You Cite". To run BiblioSidekick, double click "...\Biblioscape X\Tools\BiblioSidekick.exe".

Tip: In BiblioSidekick, you can double click a record to open that record in a simple editor. To jump to a particular reference, key in the letters of the author's name until a desired match is found. For example if you type "sm", BiblioSidekick will jump to the record with Authors start with "Sm", such as "Smith".