Once information are collected, you need to manage them. Some people say that information management features are not important once you have an excellent search engine. This may work for some people. If there is no structure and classification applied to your records, most users feel at lost when the number of records increase. You may have a strange feeling like emptiness, lost, and bewildered. Because our brain doesn't work that way. We learn knowledge by creating a representation of concepts.
Biblioscape is designed to manage mainly 3 types of information objects: references, notes, and tasks. The primary tool for organizing information ojects is by using folders. The relationship between folders and information objects is one-to-many. It means one folder can contain many information objects and an information object can only reside in one folder. Research information objects are generated daily for different projects. One piece of information like a reference can be used for many projects. Obviously, using just folders is not flexible enough. To solve this problem, Biblioscape includes a Categories module. It is used to tag each piece of information when needed. So information objects can be organized by not just one dimension (folders), but by unlimited number of dimensions by using categories. In a physical world, you can only put a piece of paper document in one folder, but you can attach several labels to a document to tell what the document is about. Biblioscape uses the same concept to organize research information in your computer. In this chapter, I will explain the best practice for organizing your references, notes and tasks in Biblioscape.