"Categories" folder is a folder name of categories when a Biblioscape database is first created. You can change its name or create new categories folders. "New Categories" folder is created by Biblioscape to store category items that are added directly to the categories field of a record. Users can add categories directly into the categories field of a reference, note, task, and chart. In such a case, the new category will be added to the "New Categories" folder. If that folder doesn't exist, Biblioscape will create such the "New Categories" folder.
That's great. I guess this feature goes along the two major functions of Categories (tagging and knowledge mapping). Now, here is a tricky question: I have been working with Biblioscape for 3 years now and I used to enter keywords in my references instead of categories. Now that I have the categories module and that I understand how to use it, I would like to copy all my keywords into categories. In a second stage I will reorganize them in a hierarchical structure. So, what would be the best (quicker and simpler) way to copy (or convert) all keywords I stored in my database into categories?
I really need help with this. Does the lack of response mean my only option is to create the categories one by one based on a print out (if possible) of my keywords?
1. In the references module, go to "Tools | Utility | Move or Copy Fields...". Select "Keywords" after "From:" and "Categories" after "To:". Chose "Insert after field's text". Click "Start" to move.
2. Go to "References | Retrieve All". Go to "Edit | Replace". Limit the replacement operation to the field "Categories". First replace "; " to "!!!". Then replace " " to "_". Then replace "!!!" back to "; ".
3. In the references module, go to the "Lookup" tab on the right. Select "Keywords" as the lookup field. Click the right mosue button and select "Save as XLS". Go to the categories module and go to "File | Import...". Click the "Delimited / Spread Sheet / DB Table" tab and import the XLS file you just exported.
Apparently after finishing step two, all my keywords turned into New Categories. I didn't have to do step three. However, when attempting to do step three, after clicking at "Look up", when I selected "Keywords" as the look up field, I got an error message:
DBLookupComboBox_query_value: Field 'Author' not found
In addition, no keywords list appears in the Look up area, so it is of no use to sava as xls. When I use Keywords as the Look up field there are no keywords there. However, when looking at the references, themselves, I still have my keywords. In other words, I did not moved, but copied them to categories. So I have two more questions:
Why is that I have so many categories exactly the same?
How can I get the keywords to show again in the Look up tab when I select them in the Look up field?
As for the categories, I can edit one by one and delete those that are identical, however, I am not sure what is going on. I thought we could not create two categories with the same name. I have dozens.
I cannot reproduce the keywords lookup error. Can you reproduce it? You can have two categories with the same name. It doens't make sense when you use them for tagging. But if you use them for linking. You can have the same category under different folders which could mean different things.
No problem. I fixed cleaning the entire list of categories manually. My suggestion for future releases is to include a default set of categories based on Dewey's decimal classification, perhaps.
"Categories" folder is a
"Categories" folder is a folder name of categories when a Biblioscape database is first created. You can change its name or create new categories folders. "New Categories" folder is created by Biblioscape to store category items that are added directly to the categories field of a record. Users can add categories directly into the categories field of a reference, note, task, and chart. In such a case, the new category will be added to the "New Categories" folder. If that folder doesn't exist, Biblioscape will create such the "New Categories" folder.
How can I move an item out
How can I move an item out of New Categories and into regular Categories?
You can open the "New
You can open the "New Categories" folder first, then drag and drop selected items into the "Categories" folder.
Okay, got it. Thank you.
Okay, got it. Thank you.
Copying or turning Keywords into Categories
That's great. I guess this feature goes along the two major functions of Categories (tagging and knowledge mapping). Now, here is a tricky question: I have been working with Biblioscape for 3 years now and I used to enter keywords in my references instead of categories. Now that I have the categories module and that I understand how to use it, I would like to copy all my keywords into categories. In a second stage I will reorganize them in a hierarchical structure. So, what would be the best (quicker and simpler) way to copy (or convert) all keywords I stored in my database into categories?
Thank you for your help.
Has anybody here converted
Has anybody here converted their keywords into categories before?
I really need help with
I really need help with this. Does the lack of response mean my only option is to create the categories one by one based on a print out (if possible) of my keywords?
Please do the
Please do the following:
1. In the references module, go to "Tools | Utility | Move or Copy Fields...". Select "Keywords" after "From:" and "Categories" after "To:". Chose "Insert after field's text". Click "Start" to move.
2. Go to "References | Retrieve All". Go to "Edit | Replace". Limit the replacement operation to the field "Categories". First replace "; " to "!!!". Then replace " " to "_". Then replace "!!!" back to "; ".
3. In the references module, go to the "Lookup" tab on the right. Select "Keywords" as the lookup field. Click the right mosue button and select "Save as XLS". Go to the categories module and go to "File | Import...". Click the "Delimited / Spread Sheet / DB Table" tab and import the XLS file you just exported.
Turning Keywords into Categories
Apparently after finishing step two, all my keywords turned into New Categories. I didn't have to do step three. However, when attempting to do step three, after clicking at "Look up", when I selected "Keywords" as the look up field, I got an error message:
DBLookupComboBox_query_value: Field 'Author' not found
In addition, no keywords list appears in the Look up area, so it is of no use to sava as xls. When I use Keywords as the Look up field there are no keywords there. However, when looking at the references, themselves, I still have my keywords. In other words, I did not moved, but copied them to categories. So I have two more questions:
Why is that I have so many categories exactly the same?
How can I get the keywords to show again in the Look up tab when I select them in the Look up field?
As for the categories, I can edit one by one and delete those that are identical, however, I am not sure what is going on. I thought we could not create two categories with the same name. I have dozens.
Thank you for your support.
I cannot reproduce the
I cannot reproduce the keywords lookup error. Can you reproduce it? You can have two categories with the same name. It doens't make sense when you use them for tagging. But if you use them for linking. You can have the same category under different folders which could mean different things.
No problem. I fixed cleaning
No problem. I fixed cleaning the entire list of categories manually. My suggestion for future releases is to include a default set of categories based on Dewey's decimal classification, perhaps.
Thank you for your support.