Organizing treeview items

In Biblioscape, items in several of the modules can be organized in a treeview. For example, folders, notes, tasks, charts, and categories all include a treeview.

Ordering treeview items

Hold down the Ctrl key first, then drag and drop selected item to another item. The selected item will be moved just below the other item. This allows you can manually sort items manually at the same level in a desired order. Manual sorting is very important in some cases. For example, when you write a book using the notes module, you will almost certainly want to sort chapters in a particular order using manual sorting.

Sort items by a column

Instead of manually sorting items, you can click a column header to sort all items by that column. For example, you can click the Priority column in the notes module to sort all notes by priority. Click the header column again to sort in reverse order. Hold down the Ctrl key and click the column header to remove sorting.

Move an item left

Drag and drop selected items to another item; the selected items will become children items of the other item. But this will not work if you want to move an item to the root level because there is no parent item of root items. To do that, select an item first, click the right mouse button and select "Move item left".

Preview

Show or hide preview pane

In Biblioscape, you can preview the content of the currently selected reference without opening it in the record editor. To toggle the preview pane, click menu command "View | Preview Pane | Hide".

Preview header

Preview header displays the currently selected record's type, ID, when and who created it, when and who last modified it. You can toggle it on and off by going to "View | Preview | Preview Header".

Preview position

You can choose to show the preview pane on the bottom or the right of the list pane by going to "View | Preview | Bottom" or "View | Preview | Right". By default the preview pane is shown below the list pane. If you have a high resolution monitor and the width over height ratio is 16:9 instead of the older 4:3, you may prefer to display the preview pane on the right. This allows more text to be shown in the preview pane, which is especially useful for the notes module.

Live Preview

Any text typed in the live preview pane will be saved to the database when you browse to another record. If you have a large screen, it is more convenient to make changes to a record than opening the record in a separate window.

Read Only

Although you can make changes in the read only pane, the changes will not be saved. The read only pane is very useful for displaying records after a search, because search words are highlighted.

Links

All linked records, web URLs, and files are shown in the links pane. You can open a linked record by double clicking. By clicking the right mouse button, you can chose to edit the links, remove selected links, or create more links.

Formatted

This preview tab is only available in the references module. Under formatted preview, the record is formatted according to the current Output Style selected on the main toolbar. Although you can make changes to the formatted display, those changes won't be saved.

All Fields

This preview tab is only available in the notes module. All data fields of a notes record are displayed. You can make changes, and the changes will be saved. In notes module, the Live Preview tab only displays the Notes field. All other fields are displayed under the All Fields tab.

 

Recycle bin

Deleted records in Biblioscape are not permanently deleted, they are moved into the recycle bin. You can always restore deleted records. However, when you delete a record from the recycle bin, it is permanently deleted. To go to the recycle bin, click the Deleted icon in the folder tree or go to the menu command "Go | Deleted". Once in the recycle bin, you can search deleted records. The search words will be highlighted in the preview pane. To restore a record, select it and click the Restore button on the toolbar. Click the "Delete Selected" toolbar button to permanently delete a selected record.

Selecting records

Single record selection

To work with a record, you must first select it. Selection can be easily done using the mouse. The selected record is shown highlighted.

Multiple records selection

Hold down the Ctrl key to select and de-select more than one record. To select multiple continuous records, select the first one with a single click, hold down the Shift key and click the last record. A range of records from the first to last will be selected.

Select a reference by typing

In References module, you can type the first few letters of the first author's last name to select the desired reference. This process is case insensitive. You should not pause for too long between typing each letter.

Views

Views give you different ways of looking at information in a table by arranging it differently and selecting different formats. Each module in Biblioscape comes with a set of pre-defined views. You can make changes to a view, for example, by changing the way items are grouped or sorted. You can also create custom views.

Change the view

To change the view of a module, go to the menu command "View | Current View". Select the desired view from the combo box "Current View".

• Add or remove fields in a view
  You can easily add or remove fields in a view. Click the menu command "View | Current View | Field Chooser". Then drag-and-drop columns between the table and the field list box. For the References module, not all fields are listed in the field list box. To make more fields available for display, go to the menu command "Tools | Options". On the "General Display" tab, check the field name in the list box "Fields to be included".
• Group records by a field
  A group is a set of items with something in common, such as references from the same journal. Group items to see related items together, in much the same way as an outline. For example, grouping references by year makes all references published in the same year appear together. You can expand or collapse the group headings to display or hide the items they contain. To group items, click the menu command "View | Current View | Group By". The Group By panel will be shown. Drag a column header to the Group By panel to group by that column. You can group by more than one column. Drag and drop a second column under the first one in the Group By panel. To ungroup items, drag a column button in the Group By panel back to the column header row. To hide the Group By panel, click menu command "View | Current View | Group By".
• Change column width
  The width of any column in a view can be changed. Move the cursor to the column header. When the cursor is on top of the column separator line, the cursor icon will change to a divider. Hold down the left mouse key and drag the cursor left or right to change the column width.
• Change column order
  Drag the column header until it is over the border between the column headers where you want the column to appear. When a double-arrow green marker appears, release the mouse button.
• Sort by column
  You can sort records by column by clicking the column's header. Clicking it again will reverse the sorting order. The sorting order will be remembered for that view. If you do not want the sorting order to be remembered between sessions, hold down the Ctrl key and click the column's header.

Save the current view

When you quit Biblioscape, the current view will be updated according to the current display settings. These include column width, column order, sorting, grouping, etc.